21-22 Membership District Matching Grant Application

Club Opening District Matching Grant Application 2021-22

IMPORTANT: Districts not in good standing with Kiwanis International may apply and will be considered for a district matching grant; however, approval of the grant will be pending the district return to good standing status. No funds from district matching grants will be released until a district is in good standing.

Please be sure to complete all required fields noted by *.

Grants will be reviewed on a monthly basis.
The grant committee will review all grant applications received by the first of each month (i.e., Oct. 1, Nov. 1, Dec. 1, etc.).
All grant applications must be submitted to Kiwanis International within at least one month prior to the club opening/strengthening event.
Applications not submitted by the first of each month will not be considered until the following month.
Notification of approved grants will be made by the end of the month.
The grant committee also may approve grants that are contingent on additional conditions being met prior to the club opening event.

By submitting this application, you serve as the primary contact and are responsible for contacting the Membership Department with questions and providing additional information as needed. Typically, applications are submitted by the district membership coordinator working in conjunction with the governor.

Guidelines for club opening and strengthening events:

Kiwanis International encourages clubs to apply for matching grants as they initiate planning to:
- open two clubs in nearby communities;
- open one new club and conduct a membership boost for the sponsoring club or another one in the area; or,
- boost two clubs within a reasonable geographical distance.
Participating Kiwanians must participate in club opening training for new sites and if a strengthening event is planned, the club must have completed at least one of the first three Achieving Club Excellence (ACE) Tools.
Minimum participation requirement of two teams of two club openers per site. (excludes club opening experts and staff)
Each new club site must have a minimum of one active, committed sponsoring Kiwanis club.
Each new club site must have a minimum of one active, committed certified club coach and each strengthening site must have at least one certified club coach. We strongly encourage two certified club coaches per site and that they be active participants in the club opening and strengthening events.
Participants who are committed to increasing membership in their own home club.
All new sites must have completed a site survey. A sample survey is located at the link below. (Form must be downloaded to complete electronically.)
(https://drive.google.com/file/d/1rtFK8YOqrZXTVWTTRWJfvrWano0CCIqN/view?usp=sharing)
A minimum of 8-10 appointments should be scheduled with key community members for each new club location: school and governmental officials, business and civic leaders prior to submitting this application. If your club opening event is more than one month after the application deadline, you may submit a contact list of prospective members you will be calling to schedule appointments (150-200 names on a source list generally net enough appointments for the event).

Guidelines for club strengthening efforts:

At least one of the first three ACE tools completed.
At least two club member on strengthening team.
Certified club coach identified and participating with strengthening team.
Club must identify a membership growth goal (number of new members or % of growth or bring club to charter strength).
Membership goal should be attainable but impactful for greater service in the community.

ALL new club sites and club strengthening sites will be completed (i.e., all required paperwork and monies are submitted to Kiwanis as shown on the club opening scorecard) within 30 days. No additional grants will be considered for a district until prior club opening sites/club strengthening sites are 100% complete.

IMPORTANT: It is strongly recommended for future development of new clubs within your district that you invite sponsoring club presidents, membership chairs, certified club coaches and division lieutenant governors/trustees to participate in the club opening event.

Please email all questions to: membership@kiwanis.org

The COVID-19 pandemic’s effect on organizational revenue may curtail the available funds for the matching grant program. Grants are approved by a volunteer committee on the basis of club opening logistics and operations and approved by the chief financial officer for funding based on the overall organizational budget.

My Area Director has given their input and has reviewed my proposed district budget and grant application.*

Yes

All proposed grant applications must be reviewed by your Area Director prior to submitting your grant. Failure to follow this procedure will delay your application and your grant could be denied. If you do not know who your Area Director is, email membership@kiwanis.org.

Name:*

First Name

Last Name

District:*

District position:*

Email address:*

By providing my email address, I understand I am opting in to receive Kiwanis International information.

Primary phone:*

(Include country code and area code)

Proposed event date:*

Proposed event end date:*

(NOTE: Event must be completed by September 30, 2022)

Address grant check(s) should be sent to:*

Address Line 1

Address Line 2

City

State/Province

ZIP / Postal

Country

EVENT OVERVIEW

In this section, please provide an overview of the club opening event for which you are requesting funding, including proposed number of participants, district leaders, club sites, etc., with as much detail as possible.

Approximately how many district volunteers will be involved with this event?*

(Minimum participation requirement of two teams of two club openers per site, not including club opening experts and staff.)

How many new club sites do you plan to open?*

Please list the new club sites:*

(List specific names of sites)

How many appointments for each site have you scheduled? NOTE: A minimum of 5-10 appointments should be scheduled for each site before submitting the application. If you are more than three weeks out from your proposed event date, you may provide your calling plan and include your proposed calling list to the grant committee.*

(A minimum of 20 appointments per site is recommended at the time of the event.)

Name(s) of sponsoring club(s) for each site?*

Name of certified club coach(es) for each site:*

(We require one certified coach per site, but strongly recommend two certified club coaches per site.)

Grant Amount Requested ( ½ of total event costs)*

(Totals in US dollars)

District Contribution (Minimum: Second ½ of total event cost)*

(Totals in US dollars)

Total Grant Event Costs (Grant amount requested + district contribution)*

(Totals in US dollars)

BUDGET

What Kiwanis International pays for:

Lodging for any staff who are asked to participate (club opening specialist or area directors).
Lodging for all volunteer opening team selected by Kiwanis.
Meals for all staff and volunteer opening team.
All organizational meetings paid for by Kiwanis and the district $125 KI/$125 District. Club opening specialists or Kiwanis staff members may pay for everything using corporate card and the district will be billed for its portion. The district leadership also may pay the costs and send a copy of the invoice to Gloria Bidgood for reimbursement.
Fifty percent of chamber dues.

District pays for:

Everything else is to be covered and arranged by the district.

IMPORTANT: All proposed budgets must be reviewed by your Area Director prior to submitting your grant application. Failure to follow this procedure will delay your application and your grant could be denied.

-----> Please use the template budget at the link found below: <-----
https://docs.google.com/spreadsheets/d/1jBSrXge1ZXE_KPvlB4SghSQYCqEpii06/edit?usp=sharing&ouid=105359327585987353675&rtpof=true&sd=true

If you do not know who your Area Director is, email membership@kiwanis.org.
NOTE: All grants must be submitted in Microsoft Excel and in USD.

Please see the SAMPLE budget below; a GUIDELINE. Please include as much detail as possible.

Please attach a detailed event budget in Excel here:*

No File Chosen

File uploads may not work on some mobile devices.

Please attached a detailed event budget here.

IMPORTANT: If the grant is approved, Kiwanis International will distribute the first 50% of the grant amount at the time of approval. The final 50% of the grant will be awarded after the measurable objectives are reached (i.e., clubs opened) and a final budget with total costs and receipts are submitted to Kiwanis International via email within 30 days after the conclusion of the event. All September 2022 events must submit reimbursement prior to September 30.
If the final spreadsheet of expenses with receipts is not received by September 30 of the administrative year of the club opening/strengthening event, grant funds will be forfeited.

IN-KIND DONATIONS

If applicable: Describe in-kind or donated contributions obtained.

In-kind refers to contributions of services or goods having a monetary value. Examples include donated printing/copying, food, lodging or meeting space. The value of such contributions should be included toward the minimum district commitment of 50% of the total project cost.

#1 – In-kind/donated contribution vendor's name:

#1 – Description of contribution donated to the district:

(Totals in US dollars)

#1 – Value is US dollars:

(Totals in US dollars)

#2 – In-kind/donated contribution vendor's name:

#2 – Description of contribution donated to the district:

(Totals in US dollars)

#2 – Value is US dollars:

(Totals in US dollars)

Please attach a detailed in-kind list in Excel if more than two donations. (If applicable)

No File Chosen

File uploads may not work on some mobile devices.

Please attached a detailed event budget here.

Specific information the grant committee should know.*

(If nothing to add, note NA.)

GRANT SUBMISSION

IMPORTANT: By submitting this form, I signify that I have read and understand the terms and conditions of the Kiwanis International District Matching Grant Program for 2021-22. I hereby endorse this application, which was approved by the district governor, governor-elect, membership coordinator and district board of trustees.*

Yes